GRC Schools

Funding for those responsible for doctoral programs at UZH

What are "Graduate Campus Summer and Winter Schools"?

Through the grants for "Graduate Campus Summer and Winter Schools", the Graduate Campus is making the means available for the (co-)funding of summer and winter schools which are organized together by multiple doctoral programs or advisors of doctoral candidates at UZH. The thematic focus of the schools must thereby go beyond a single subject area or discipline and/or faculty. Such a school should be a multiple-day event with a scientific program at which participants are actively involved (e.g. poster presentations or exercises). In addition, junior researchers should be given enough networking opportunities and time for exchange.

General information

Networking among researchers is promoted through a collective participation of PhD candidates and postdocs from various fields. As a result of these interactions, ideas for inter- and multi-disciplinary activities of junior researchers can be generated for which the "Graduate Campus Grants" can provide the means.

For questions relating to the realization of summer or winter schools, the GRC Coordination Office can, if requested, provide support.

Subject to the approval of those responsible for the doctoral programs, participants of the summer and winter schools can gain ECTS points.

Application requirements

Eligible for applications are coordinators of UZH doctoral programs as well as PhD advisors. The involvement of PhD candidates and postdocs as co-applicants is highly welcome. At least two coordinators or advisors from different subject areas must apply together for the grant. Applicants should not be affiliated with the same doctoral program or graduate school nor belong to the same institute. The theme of the school should be of interest to a large group of junior researchers from different departments/disciplines/faculties. The schools should include themes which go beyond the scientific focus of the individual PhD candidate and/or postdoc. A co-financing through other means (e.g. the faculties) is welcome.

What can be funded?

  • Summer and winter schools which take place at either UZH or ETHZ, or an appropriate location outside of Zurich.
  • In general, funds for up to CHF 200 per participant per day (total costs per person and day, including location expenses, accommodation, travel expenses for external speakers and participants) can be applied for. The maximum amount of funding which can be applied for at Graduate Campus is CHF 25'000 per school.

What can the approved means be used for?

  • Expenses of invited external speakers (according to UZH regulations on expenses). For guests from abroad, an intensive involvement of the guest with the activity and the opportunity for all participants to engage with the invited guest is required.
  • Expenses for seminar rooms for events held outside UZH and ETHZ.
  • If necessary, travel expenses, accommodation and meal expenses within a reasonable limit, in case events take place outside of Zurich.
  • Conference materials (invitations, flyers, name tags, etc.)
  • Funding for conference brochures and other printing publications resulting from the activity must be requested separately
  • Conference drinks and snacks, if necessary

What cannot be funded?

  • Summer and winter schools which do not go beyond the subject area focus of a doctoral program, graduate school, or institute.
  • Schools that consist mainly of modules from the area "transferable skills"
  • Salaries, teaching assignments
  • As a general rule, no speaking fees*

* Should speaking fees be absolutely necessary, the fees must be justified in detail in the application. Payment of external speakers must be in accordance with the valid UZH regulations.

Requirements

  • The support of the Graduate Campus must be made known on all flyers and announcements
  • All interested UZH doctoral candidates and postdocs must be allowed to participate in the activities. Any restricition of the number of participants must be justified in the proposal.
  • Provided there are open spots available, interested, external PhD candidates and/or postdocs may participate, though they should represent at maximum a fourth of the total number of participants.
  • Accounting of bills must go through the cost unit indicated in the application
  • Submission of a statement of accounts (a template will be made available) to the Graduate Campus after completion of the activity
  • Report on the completed activity, for example on the website, within the context of the Network Doctoral Programs, or in some cases, at the annual public event of the Graduate Campus

Application

The complete application documents must be sent as PDF files by email to
Dr. Snjezana Kovjanic. In addition, the application form "Project data", signed by the faculty members, should be delivered to the Coordination Office by postal mail. A faculty member of a participating faculty must sign to certify that the funds can be processed through a cost unit (UZH or third-party funds).

The following documents must be submitted:

  1. Project data (DOCX, 101 KB)
  2. Personal data (DOCX, 89 KB) (for each applicant)
  3. Thorough explanation of the proposed school, including a program draft (1-2 pages)

  4. Detailed budget

Incomplete applications will not be considered!

Timeline

Application deadlines:

  • 15 March
  • 15 October

The approval decision will be communicated circa 6-8 weeks after the deadline.

Award process

The Executive Board of the Graduate Campus decides at the request of the allocation commission which proposals are approved.

The awarding of funds is based on the following criteria:

  • Originality of the program and aims of the school
  • Inter- and multi-disciplinary nature of the school
  • Active involvement of the participants into the program
  • Added value for the participants